Administrator - Part Time

• Part time role, Circa 20 hours per week
• Flexible Hours: eg. 10AM-2PM 5 days per week
• Office based 5 days per week, Belfast city center 

We are excited to continue our growth journey in Northern Ireland and we have exciting plans for expansion in 2025 and beyond.

We look forward to continuing our work with Northern Ireland Water and to support our continued expansion, we are have recently moved to a new city center office in Belfast.

To support the move to our new office, we are seeking an experienced Administrator to join us on a part time basis.  This is a great opportunity to join a growing global business that can offer you a welcoming environment to work in, a strong learning culture, and the opportunity to play a key role in supporting our technical teams.

You will work in a busy office environment where you will provide administrative support for a group of talented engineers, planners and scientists.

You will be involved in scheduling meetings, preparing agendas, taking and distributing minutes and arranging all the necessary conference room facilities, including arranging travel and accommodation. You may be required to assist with the organisation of external events. You will assist with the preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained.

You will be the first point of contact for office and maintenance issues, taking responsibility for dealing with contractors to report faults and repairs, ensuring necessary paperwork is obtained to ensure compliance. 

You will assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the business and/or completing supplier questionnaires.

You will also have the opportunity to be involved in supporting managers who are responsible for developing relationships with some of our key clients. 

About You

You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. A high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients.

You remain calm and positive under pressure, always eager to tackle new challenges and contribute to team success. You effectively plan and prioritise your workload, ensuring you meet deadlines and exceed expectations. You will have the ability to handle routine and non-routine tasks with confidence and efficiency.

You will maintain strong communication channels with both external contacts and colleagues at all levels, ensuring that administrative matters are handled smoothly and effectively.

Why Join us?

To hear what some of our employees say about life at Stantec, please click on My Stantec Stories

The Stantec community unites more than 31,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities. 

Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities. 

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply.

At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact careers.UK&[email protected]  and we will talk to you about how we can support you.